Get the Latest Large-Format Technology With One Simple Monthly Payment

Kevin Vaughan

Feb 18, 2026

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Why Texas AEC Firms Are Rethinking Equipment Ownership

Technology Forward: Term rental puts the latest large-format printers and scanners in your hands without a large capital outlay.
One Simple Payment: Equipment plus flat-rate service in a single monthly payment. No meters. No surprise fees.
Total Flexibility at Term End: Walk away, continue month-to-month, trade up, or buy out at 15-30% of the original funded amount.
No MPS Headaches: Unlike Managed Print Services, TAVCO's plan requires no software connection, no network security risks, and no disruption to your workflow.

Over 70% of software purchases in the AEC industry are now subscription-based — yet most firms still buy capital equipment the old-fashioned way, with large upfront payments that lock them into aging technology for years.

The problem is not the desire to upgrade. Texas architects, engineers, and contractors want the newest wide-format printers and scanners. The barrier is financial flexibility — traditional leases come with balloon payments, mileage-style overage fees, and end-of-term obligations that leave firms financially upside down.

TAVCO's term rental program changes that equation entirely. You choose your term and your payment, and at the end, you have four exit options, all of them good.

With 41 years of serving Texas AEC markets in Houston, Dallas, Austin, and San Antonio, TAVCO has structured a rental model that mirrors how modern professionals already manage their technology stack.

The Subscription Mindset Has Come to Capital Equipment

You pay monthly for Spotify, Netflix, and Microsoft 365. You expect flexibility, the latest version, and the ability to cancel or change plans without penalty. That logic now applies to the Canon or HP large-format printer sitting in your reprographics room.

The AEC industry typically replaces wide-format printers every 4-6 years. Firms that purchase outright often face a difficult choice at year five: absorb another large capital expense, or keep running equipment that no longer meets project demands. Neither is ideal when your competitors are printing faster, scanning more accurately, and delivering cleaner sets to the field.

Term rental solves the replacement cycle problem by design. You are never more than one term away from the latest equipment, and your monthly cost is predictable from day one.

Why Traditional Leases Fall Short

Fair-market-value leases are the most common financing option offered by large equipment dealers, but they come with strings attached. At term end, you may owe a balloon payment to purchase the equipment, face residual-value disputes, or discover overage charges tied to usage-tracking terms buried in the contract. Like returning a leased car over mileage, you can end up paying more than anticipated for equipment you no longer want.

How TAVCO's Term Rental Program Works

1 Choose Your Equipment and Term

Select the wide-format printer, scanner, or production system your team needs today — not what you could afford three years ago. Terms typically range from 24 to 48 months. A 36-month term on a Canon imagePROGRAF TZ-series printer, for example, might run $280/month with service included. Your payment is fixed for the life of the term.

2 Include Flat-Rate Service in the Payment

TAVCO's flat-rate service contract can be bundled directly into the monthly payment. One number covers equipment, service, and parts. There are no click charges, no meter reads, no confusing usage tiers. Order supplies directly from TAVCO's online store. This is fundamentally different from Managed Print Services (MPS), which requires a software agent on your network, creates security vulnerabilities, and adds IT complexity your team does not need.

3 Exercise Your Exit Options at Term End

When the term concludes, you have four clean options with no strings attached: continue month-to-month at the same payment with no penalty, request a buyout quote (typically 15-30% of the originally funded amount depending on term length and equipment type), trade up or down to new equipment and begin a fresh term, or return the equipment and walk away. No balloon payment. No residual value negotiation. No surprise.

One Payment. Everything Covered.

TAVCO's term rental bundles equipment and flat-rate service into a single monthly payment. There are no meters, no click counts, no network agents. Just predictable costs and working equipment.

Key Insight: The predictable monthly cost made budget forecasting straightforward. No capital approval is required. The payment often fits within an existing operating budget.

✅ Term Rental

Fixed monthly payment for equipment and service. Four clean exit options at term end. No meters, no network agents, no balloon payments. Supplies ordered directly from TAVCO's online store. Month-to-month continuation is available penalty-free.

❌ Traditional Lease / MPS

Balloon payments and residual value obligations at term end. Click charges and usage tracking add unpredictable costs. MPS requires software installation, network access, and ongoing IT support. Overage fees can appear months after the contract end.

Frequently Asked Questions

Q: How is TAVCO's term rental different from a lease?
A: A traditional lease often carries end-of-term obligations — balloon payments, residual value settlements, or usage-based charges. TAVCO's term rental ends cleanly. You choose from four options: continue month-to-month, buy out at a predetermined price (15-30% of the funded amount), trade up to new equipment, or return it. No financial baggage.

Q: Can service really be included in the monthly payment?
A: Yes. TAVCO's flat-rate service contract is bundled directly into the term rental payment. It covers labor and parts with no meter reads or click charges. Supplies are ordered separately through TAVCO's online store. There is no software required on your network — unlike MPS programs that create IT and security burdens.

🔑 Key Takeaways

The subscription model that governs software has arrived for capital equipment. Term rental delivers the same flexibility and predictability.
TAVCO bundles equipment and flat-rate service into one monthly payment — no meters, no click charges, no network agents required.
At term end, all four exit options are clean: walk away, continue month-to-month, trade up, or buy out at 15-30% of the funded amount.
Texas AEC firms in Houston, Dallas, Austin, and San Antonio can access the latest Canon and HP wide-format technology without a capital approval process.